The contract

Contract type: Permanent; Full-time

Location: We operate from 3 sites: Brunswick and Burwash in Hove and Benfield in Portslade.

Working hours: 30 to 37.5 hpw, between 8am and 6.30pm, Monday to Friday

The role

We are looking for a well-organised individual with can-do attitude, strong communication, and problem-solving skills to provide administrative and operational support to our internal and external stakeholders.

As a Manager’s Assistant, you will be acting as a PA to the Lead Partner and the Practice Manager.

You will be also working with our clinical and non-clinical teams to support the delivery of the highest quality primary care service.

Previous primary care experience is welcome but on-the-job training will be provided to increase skills for the right candidate.

What we would like you to do

· Providing general administrative support to Heads of Departments and the Practice Manager

· Advising and assisting the practice teams on service levels of the practice

· Assisting with HR tasks, including new starter inductions, rota management, and staff training.

· Working with the teams to ensure smooth day-to-day operations on all 3 sites

· Facilitate management of the premises with reference to Health and Safety, Infection Control and Suitability for purpose

· Assisting with planning campaigns for seasonal income such as flu, vaccinations, screenings, long term conditions etc.

· Facilitating and assisting claiming for activity via local commissioners and national pathways (CQRS/LCS/QOF/GPASS etc)

· Ensuring staff members have adequate equipment to fulfil their own roles.

· Facilitate meetings with the teams and PCN

· IT support for the practice (including liaising with the IT department and projects for updating software)

· Providing absence cover for the safeguarding administrator, processing and coding incoming letters and completing requests for information from 3rd parties (full training will be given).